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Privacy

details matter so we protect your privacy

Keeping your personal details yours is important. At CostsPlus we guard the information you provide to us via our website inputs with secure processes in our office, on computers, and our internet webserver.  Here are the details:

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CostsPlus Privacy Policy 2021

 “This is the Privacy Policy of CostsPlus Pty Limited ABN 36 082 385 411
("we", "us" and when relating to us, "our").
 
We are committed to protecting the privacy of our contacts, customers, suppliers and employees ("you" and when relating to you, "your") and complying with the Australian Privacy Principles set
out in the Privacy Act 1988 (Cth) (Privacy Act).
 
In this policy we describe how we manage your personal information.

 

 1.  The kinds of personal information we collect
The kinds of personal information that we collect include:
(a)  contact details such as name, role or position, address, email address, mobile number,
landline number and fax number;

(b)  information relating to your circumstances and affairs relevant to the matter/s in which
we are instructed;

(c)  information about your interests and requirements and the services that you
may wish to purchase;

(d)  information regarding our communications with you and your attendance at seminars
and promotional events held by us;

(e)  if you are an employee or prospective employee, information about your qualifications,
skills and work experience;

(f)  if you are a supplier or prospective supplier, information about your business skills,
services, products and prices;

 
2.  How we collect personal information

2.1  We collect personal information by various means including when:
(a)  you contact us with a question or inquiry;

(b)  you subscribe to our newsletter or updates service;

(c)  you attend a seminar or event where we are hosting or presenting;

(d)  you instruct us to act for you and we open a file and conduct a conflict check;

(e)  our clients provide information relating to related and adverse parties relevant
to the advice or services we are providing;

(f)  we undertake a search or investigation;

(g)  you visit our website.

2.2  Where practicable we collect personal information about you directly from you.  However,
we may have collected information about you from a third party such as a client, a third party information provider, the courts or a person responding to our questions or inquiries.

2.3  If you are a client and do not provide us with name and address information we cannot
act for you.

2.4  If you do not provide us with accurate personal information we may not be able to carry
out our instructions or achieve the purpose for which the information has been sought.

 


3.  The purposes for which we collect, hold, use and disclose personal information
3.1  We collect, hold, use and personal information in order to:
(a)  respond to your enquiries;

(b)  employ competent and diligent personnel;

(c)  monitor or improve the use of and satisfaction with our services; and

(d)  let you know about developments, our expertise and services that may be of interest
to you.

3.2  We disclose personal information:
(a)  in order to carry out the instructions of our clients; and

(b)  subject to our confidentiality obligations, when using services in support of our business.

 


4.  The parties to whom your personal information is disclosed
4.1 Subject to our confidentiality obligations, we may share some relevant personal
information with:
(a)  parties related to a matter you have with us, government authorities and service
providers as reasonably required to carry out your instructions;

(b)  our e-mail marketing provider for the purposes of providing you with our newsletter,
invitations and updates; and

(c)  third party service providers who assist us with archival, auditing, accounting,
legal, business consulting, website or technology services.

4.2  We also will disclose your information if required by law to do so or in circumstances
permitted by the Privacy Act – for example, where we have reasonable grounds to suspect that unlawful activity, or misconduct of a serious nature, that relates to our functions or activities has been is being or may be engaged in, in response to a subpoena, discovery request or a court order.

 


5.  Disclosure of information outside the jurisdiction of collection
5.1        We do not disclose personal information to overseas recipients.


6.  Opting out of marketing communications
6.1  We may, from time to time, send you newsletters, invitations and updates about our services. You can opt out of receiving further such communications by notifying us using our contact details below by clicking the "unsubscribe" option at the bottom of any marketing e-mail received from us.

7.  Security
7.1  We take reasonable physical, technical and administrative safeguards to protect your personal information from misuse, interference, loss, and unauthorised access, modification and disclosure. For example, we maintain our files in secure offices and limit access to personal information to individuals with a need to know.

8.  Access/correction/updating personal information
8.1  You can contact us to access, correct or update your personal information. Unless we are subject to confidentiality obligation or some other restriction on giving access to the information and we are permitted to refuse you access under the Privacy Act, we will endeavour to make your information available to you within 30 days.  Examples of circumstances where we may refuse to give you access to your personal information include where:

(a)  giving access would be unlawful;

(b)  we reasonably believe that giving you access would pose a serious threat to the life,
health or safety of any individual or to public health or public safety;

(c)  giving access would have an unreasonable impact on the privacy of others;

(d)  the information could reveal the intentions of a party in negotiations;

(e)  giving access could prejudice the taking of appropriate action in relation to unlawful activity;

(f)  giving access could reveal evaluative information in a commercially sensitive
decision making process.

8.2  If you request to correct your personal information, we will correct, or, if we consider
more appropriate, note your request for amendment of the information on your record.

8.3  We will not charge you to make a request to access your record but we may charge you to actually provide access depending on the costs associated with obtaining and providing the material.

8.4  These actions can usually be taken by contacting a customer relations representative
using the contact information on the "Contact Us" section below.

9.  Notification of Changes
9.1  If we decide to change our Privacy Policy, we will send you a copy of our
revised policy or post a copy on our website.

10.  Complaints / Contact us
If a breach of this Privacy Policy occurs, a complaint may be made to us by sending it to:
Attention: Ross Nicholas  or by calling 02 9380 8868
 
We will endeavour to respond to any complaint within 30 days. If you are not satisfied with
our response to your complaint you may seek a review by contacting the Office of the Australian Information Commissioner using the information available at
http://www.oaic.gov.au/privacy/privacy-complaints.
 


 

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